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Notary Services

Remote Online Notary Fees:

$25 - Standard RON Service provides a notarial seal for one (1) principal signer. Additional notarial acts during the same video notary session are discounted to $15 each. 

$50 - Witness Package: provides for a notarial seal for one (1) principal singer and two (2) witness signatures.

Rush Service is available for an additional fee of $40.

Mobile Notary Services:

$20 - City of Gainesville: includes one (1) signature notarized, travel, and up to *15-minute wait time. Each additional signature notarized is discounted to $5 per signature notarized. 

$30 - Alachua County: includes one (1) signature notarized, travel, and up to *15-minute wait time. Each additional signature notarized is discounted to $5 per signature notarized.

$40 - Bradford, Gilchrest, Levy & Marion Counties: includes one (1) signature notarized, travel, and up to *15-minute wait time. Each additional signature notarized is discounted to $5 per signature notarized. 

*A $1 per minute fee will be applied to your invoice for every minute after the initial 15-minute wait.

Frequently Asked Questions:

What is Remote Online Notarization?  (RON)

Remote online notarization, or "RON" as it's commonly called,  is a 100% online notary service where documents can be electronically signed and notarized online using a webcam and microphone.  Only a specially trained and certified online notary public can perform online notarizations in Florida. 

What are your business hours?

Our online notaries work 9 am – 5 pm eastern time Monday through Friday.  In addition, we offer an optional Priority-Rush online notary service that can accommodate your online notary needs after hours, on weekends, and most holidays.

How do I get started?

Click the big orange button at the top of the page and follow the directions.  If you need extra help, you're welcome to call or email us.

Can your company provide online witnesses too?

Yes.  We can supply up to two online witnesses for your remote online notarization.

Can I supply my own witnesses?

Yes, but each witness must pre-qualify the same as the principal signer(s), and each witness must have a unique email address and their own device with an operating webcam and microphone. 

Do I have to be in Florida to use the remote online notary service?

No, our notarizations are valid in all U.S. states and territories.  In addition, we can facilitate your online notarization anywhere in the world as long as you meet the minimum requirements to use RON.

When will my notarized document(s) be available?

Documents notarized by online notarization will be emailed to you immediately after the RON session.

How long does it take?

After the online notary video session begins, it only takes a few minutes.  The COVID-19 pandemic is keeping our online notaries very busy, so please be patient after you submit your documents as you await your turn.  If you have an emergency or need a document notarized after hours, during the weekend, or on a holiday, we offer an optional Priority Rush Service.

Is Remote Online Notarization safe and secure?

Yes, it's more secure than traditional paper notarizations and is designed to detect identity fraud.  We contract with technology provider  Secured Signing, which satisfies Florida's strict remote online notary law.  Beware of Florida notaries operating illegally. Each notarial session is audio/video recorded and retained for 10-years.  Every signer's driver's license is analyzed for authenticity, and their identity is further authenticated using a system known as "Knowledge-Based Authentication," or KBA.  

What is a notarial act?  Does my document need specific notary language?

Most documents presented to an online notary public already have a notary block containing the proper notarial language that makes it clear to the online notary which notarial act is required.

The two most common notarial acts that an online notary performs are oaths and acknowledgments.  If you submit a document to us for notarization without proper notarial language, your online notary will ask you what type of notarial act you want to be performed.  If you do not know, the online notary cannot decide for you, but we can help you research your options.

Is there an official record of the online notary session?

Yes, all remote online notary (RON) sessions are audio-video recorded, and the recordings are kept for ten years.  In addition, our notaries also keep a detailed notary journal of all remote online notary transactions.

Do you have to be a United States Citizen to use online notarization?

You must be a U.S. citizen or legal resident (green card holder) with a social security number and a U.S. credit history of at least 3-5 years.

What type of identification (ID) do I have to present to notarize documents using remote online notarization?

The following types of identification are acceptable:

  • A driver's license or identification card issued by the State of Florida, another U.S. state, or a territory of the United States, i.e., Puerto Rico, Guam, Virgin Islands, etc.;

  • An identification card issued by a territory of the United States or a state other than Florida; or

  • A Passport issued by the U.S. Department of State.  If you have a passport and a driver's license, we prefer that you use your state-issued driver's license.

Will I have to provide my social security number? 

Our company will never ask you for your social security number, nor do we have access to it.  That being said,  the automated ID verification routines run by LexisNexis require some or all of your social security number. This is used to help verify your identity and generate proper questions for the KBA (Knowledge-Based Authentication) test required under Florida law.

What does my credit history have to do with online notarization?

Florida law requires that your identity be authenticated by "knowledge-based authentication."  If you don't have an established credit history in the United States, the required 5-question test for the Knowledge-Based Authentication (KBA) part of the process cannot be generated.  No one is interested in "how good" your credit is, and your credit will not be "pulled."

What documents can be notarized using a remote online notary?

Generally speaking, any document that can be notarized by a traditional in-person notary can be notarized by means of online notarization.

Can we get married online using remote notarization?

No.  Florida specifically prohibits a remote online notary from performing online marriage ceremonies.

Can you use online notarization for documents that require two principal signatures, such as marital settlement agreements, joint petitions, deeds, etc.?

Yes, the online notary system supports two signers and two witnesses simultaneously.

Do my documents have to be, "Florida documents" to use an e-notary?

No, we can notarize documents online that have no association with Florida.

Besides the notary page, there are places on my documents that need electronic signatures and initials.  Can you handle this?

Yes, your online notary can set up your documents for electronic signatures and initials.

What's the best way to start the process of getting a document notarized?

Please contact our office at heatherupton@gainesvillelegaldocprep.com or (352) 538-2456 to schedule your remote online notarization.

Can I submit a blank document or just the signature page for online notarization?

No.  You must properly complete your forms and documents before submitting them.  We do not accept loose signature pages or documents that have all blank fields.

I need a Florida Department of Highway Safety and Motor Vehicles Form HSMV 82042 notarized online for a Vehicle Identification Number (VIN) Verification and an Odometer Declaration.  Can you help?

Unfortunately, no.  The HSMV 82402 requires an in-person, physical inspection of the vehicle.  Therefore, it cannot be notarized online.  But our office does offer mobile notary services for the following counties: Alachua, Bradford, Gilchrest, Levy, and Marion. There is more information on our mobile notary services below.

Can you mail the "originals" to me?

No, because there is nothing to mail.  Remote notarization in Florida is a 100% online system.  So each time you print a copy of your notarized document, it is an original.

I've been told that I need a "wet" signature, or my document will not be accepted.  Can you help?

No, Florida online notarizations are done entirely online, and all signatures are electronic.  However, if you are located in Alachua, Bradford, Gilchrest, Levy, or Marion County and required a "wet" signature, please see our mobile notary services below.

Which RON technology providers do you use?

We are established with Secured Signing.

Our company needs ongoing online notarizations. Do you offer volume pricing?

Yes, we can customize a solution for your law firm or business.  We provide remote online notary services for law firms and businesses located both in and outside of the State of Florida.